The Automation

  Management Information System MIS

Objective:The Application Software was developed for the purpose of computerizing the various activities of the institution like Admissions, Students Management, Staff Management and Accounts Management, Attendance management for staff and Students, Examination Management and Hostel Management.

Software Platform: The Application Software being developed is web-enabled. The software is independent of the client platforms and is browser based. It can be operated from any client having a web browser working on it. The Application is being developed in ASP. Net as the front end. SQL Server 2003 is used as the backend RDBMS.

Composition of the Application Software: As per the requirements the Application Software has been divided into different modules.

Admissions Module:The entire process of admissions is taken care of in this module. This process consists of

• Application Form Submission
• Verification of Application Forms
• Admission List Generation
• Fee-Payment & Registration

The Fee-Payment is linked to the Accounts Module where the Accounting of the amounts is maintained as required. The Registration is linked to the Students Module where the master data for a student is maintained. As soon as the student is registered she is provided a unique Registration Number. Admissions List Generation is fully automatic. List can be generated Course-wise, Category-wise as per the admission rules.

Student Module: As soon as the student is admitted and pays the fees she is registered into the database and is provided a permanent and unique Registration No. The student's module takes care of the data. When a student is promoted to the next year her class automatically changes from I year to II year as soon as she pays the fee. This is linked to the Exam Module of the Software and the fees payment is again linked to the Accounts Module. The student module also includes obtaining and registering the Students University Enrollment number. It also caters to the formalities for pass outs / outgoing students.

Staff Module: This module helps in maintaining the Personal Information of all the Staff Members; Teaching and Non Teaching. This includes Personal, Family, Academic and Nomination details of Teaching and non-teaching Staff.

Attendance Module: This module is used for recording the details of Attendance of the Students and Staff of the college. Student Attendance for Theory/Practical is recorded monthly. Consolidated Attendance, for Theory / Practical report could be generated as per the necessity. Apart from this Staff Leaves Management for Teaching / Non Teaching is also incorporated.

Exam Module: This module is developed to handle the entire examination process. The module takes care of roll number initialization, roll list generation, maximum and minimum passing marks master as per the specified rules, obtained marks feeding master, internal assessment marks master and Mark Sheet and result Generation.

Accounts Module: This module is developed to handle the accounts like U.G.C, Higher Education (Govt) and Non Government. Ledger books (head and subhead wise) and cashbooks (head wise) reports are designed for each type of account mentioned above. This module maintains the overall record of allotment to expenses. The module is capable of generating DFC and GFC automatically.

Hostel Module: this modules takes care of management of Hostel. As soon as the student is admitted in the hostel and pays the hostel fee she is registered into the hostel database and is provided a unique hostel Registration No. The fee payment is linked to the Account Management. DFC & GFC & Cash Book are generated automatically. The module also handles the management of mess, account of permanent articles & out & in record of students.

Provision of Security: The Software design provides security of access to different users of the various modules of the software. A user having specific authentication can only access the specified module